PhD Rules and Regulations

  1. Program Course Work
    1. The minimum period for completion of Ph.D. degree program shall be three years from the date of registration, and the maximum period shall be eight years.
    2. The courses shall be chosen with the approval of the Supervisor from amongst the Ph.D. courses being offered by the Department
    3. A student can take a maximum of 6 credit hours of relevant courses in another Department of the University of Wah or another HEC recognized Institute/University on recommendation of the Supervisor/GEC from the approved list of courses for the relevant program.
    4. The student must qualify Comprehensive Examination within four years. Maximum of two attempts are permitted during this period.

  2. Research Work and Appointment of Supervisor
    1. Each student shall perform successful research work as partial fulfillment of the degree requirements under the supervision of a Supervisor appointed for the purpose by the BASR on the recommendations of the Chairperson and the Dean of respective Faculty.
    2. Where necessary and desirable, Co-supervisor may also be appointed.
    3. A Supervisor must be a faculty member of University of Wah.
    4. A Co-supervisor (optional) can be a faculty member of UW/another University or R&D organization in the related field.
    5. Supervisor and Co-supervisor appointed for research must hold a Ph.D. Degree.
    6. A student shall select a topic of research work/thesis in consultation with his/her Supervisor which will further require clearance from the GEC. The topic so selected will be recommended by the Board-of-Faculty for approval by the BASR.

  3. Guidance and Evaluation Committee (GEC)
    1. Guidance and Evaluation Committee (GEC) of the student will be constituted by the Chairperson in consultation with Supervisor and approved by BASR.
    2. The constitution of the GEC will be as follows:
      1. Suitably qualified and experienced individual as decided by the Chairperson in consultation with Dean of respective faculty will be head of the committee.
      2. Student's supervisor.
      3. Co-supervisor (if any).
      4. Two experts, at least one from the Department concerned with Research interest in the relevant field. Each expert must hold a Ph.D. Degree.
    3. The Supervisor cannot chair the GEC.
    4. One faculty member will not chair more than five GEC committees.
    5. After the approval of Research topic by BASR, the student will regularly brief the GEC on six-monthly basis about his/her progress on the research topic and to seek further guidance.

  4. Assessment of Academic Performance
  5. Regulations regarding the course work for Ph.D. degree program will be as per University guidelines. The student must maintain a minimum CGPA of 3.00.

  6. Comprehensive Examination
  7. After completion of the Ph.D. course work a Ph.D. registered student shall necessarily pass the Ph.D. comprehensive examination. Passing the Comprehensive Exam allow the student to stay, begin doctoral research and rise to the status of a doctoral candidate.
    1. Structure of Comprehensive Examination
    2. A scholar shall take the comprehensive exam after the completion of 18 credit hours of Ph.D. level course work with a minimum CGPA 3.00. Comprehensive exam shall consist of two parts, Part-A: Written Comprehensive Exam and Part-B: Oral Comprehensive Exam. The scholar has to qualify the comprehensive exam in not more than two attempts (two attempts for each part). Failing in the comprehensive exam (either written or oral) even in 2nd attempt will lead to the cancellation of Ph.D. admission.
      1. Part-A: Written Comprehensive Examination Written Comprehensive Exam shall be of 3 hours duration. It is composed of questions from core area of the basic field of study (20%), and from student's major area of research/specialization (80%). Departments shall prepare separate question papers of Written Comprehensive Exam for each specialization area. Written Comprehensive Exam may contain multiple-choice questions but shall also contain subjective Part. Passing marks of Written Comprehensive Exam is 60%. Passing of Written Comprehensive Exam is mandatory before taking the Oral Comprehensive Exam. Question papers for Written Comprehensive Examination shall be prepared by the GEC supervised by the chairperson concerned. In case the chairperson is also the student's supervisor, Dean of the faculty shall supervise the preparation of question paper(s). The answer sheets of Written Comprehensive Exam shall be marked by one of the GEC members as appointed by the Chairperson concerned. The answer sheets of Written Comprehensive Exam shall be deposited to the UW Examination Office after the conduction of Written Comprehensive Examination. Departments shall submit the Graduate Program's Form-805 after every attempt of Written Comprehensive Exam on account of each Ph.D. student.
      2. Part-B: Oral Comprehensive Examination After qualifying the Written Comprehensive Examination, the scholar shall appear for the Oral Comprehensive Exam/Viva-Voce in front of the oral examination committee. The oral examination committee shall be composed of student's GEC members, Chairperson and the Dean. Oral Comprehensive Exam or Viva-Voce is based on verbal questions covering the general field of study, and the area of research/specialization. The oral examination committee shall determine, whether the student be allowed to proceed for the doctoral research or otherwise. The decision shall be based on 'majority vote'. If the number of votes for “Pass” equals to that for “Fail”, the verdict of supervisor will be taken as final decision. The Oral Comprehensive Exam shall be taken within fortnight after the Written Comprehensive Examination. Department shall submit the Graduate Program's From-806 after every attempt of Oral Comprehensive Exam on account of each Ph.D. student.
    3. Schedule of Comprehensive Examination
    4. Comprehensive examination shall be held right after the completion of course work (announcement of graduate results) as per the following schedule.

      Intake Examination* Schedule
      Fall-Semester Intake - Written Comp Exam
      - Oral Comp Exam
      Ist half of July
      Spring-Semester Intake - Written Comp Exam
      - Oral Comp Exam
      Ist half of February
      * Exact date of the written comprehensive exam shall be notified by the Controller of Examination.

    5. Post-Comprehensive Examination Procedures
    6. Furthermore, it is apprised that after qualifying the comprehensive exam the Ph.D. student shall present his/her research proposal in front of GEC in the next semester. If a student fails in the first attempt of comprehensive exam, he/she shall wait for the next scheduled date of comprehensive exam for the second attempt. Permission for late attempt of comprehensive exam can be granted by the Dean under special circumstances; however, it should be mandatory to pass the comprehensive exam within one year after completion of Ph.D. course work.

  8. Thesis Proposal Defense Seminar
  9. After qualifying Comprehensive Examination, a student shall defend his/her research proposal in a Thesis Proposal Defense Seminar in front of the GEC.

  10. Research Evaluation
  11. After approval of Thesis Topic Proposal by the BASR on the recommendation of BoF and GEC, the following requirements shall be met:
    1. After every six months, the student shall give a seminar/ presentation about the Research work and will also submit the progress report to his/her Supervisor with a copy to members of the GEC.
    2. Upon successful completion of required level of research work, as assessed by the supervisor, the student will write a Ph.D. thesis. The completed research work shall meet the following criteria:
      1. It shall form a distinct contribution to the body of knowledge and afford evidence of originality shown by the discovery of new facts, by the exercise of independent critical judgment, and/or by the invention of new methods of investigation.
      2. It shall not include the research work for which a degree has already been conferred in this or any other University
      3. It shall be written in English in accordance with the standard/approved format.
    3. Plagiarism Test of student's Ph.D. thesis will be conducted as per UW plagiarism policy.
    4. Any part of the thesis which has been published before submission of the thesis will be reflected at the end of the thesis in the form of list of publications of the student.
    5. GEC will conduct initial evaluation of the thesis before submitting it to Foreign Evaluators.
    6. Ph.D. thesis after conducting plagiarism test will require two positive evaluation reports out of three Foreign Evaluators from technologically advanced country/countries appointed by the Vice Chancellor as proposed by GEC and Supervisor from the approved list of Foreign Evaluators.
    7. There shall be a standing list of Ph.D. subject experts called as Foreign Evaluators for each Department consisting of persons of eminence in the respective field of Research. The list shall be suggested from time to time by the Board-of-Studies of the Department/Board-of-Faculty concerned and approved by the BASR. The Foreign Evaluators will be requested to evaluate the Thesis for its suitability for the award of a Ph.D. degree.
    8. The student shall in the first instance submit four copies of his/her completed thesis duly approved by his/her Supervisor and the Chairperson along with an application on prescribed form to the Controller of Examination, for onward submission to Foreign Evaluators for the evaluation of his/her thesis.
    9. The reports of the Foreign Evaluators shall be placed before the GEC for its consideration.
    10. If the thesis is adjudged as adequate/satisfactory by two of the three Foreign Evaluators, the GEC shall allow the student to appear in the Oral Defense (Thesis Defense) Examination.
    11. If two or all of the three Foreign Evaluators find the thesis as wholly inadequate/unsatisfactory, it may be rejected by the BASR on the recommendation of the GEC.
    12. If any of the Foreign Evaluators finds the thesis adequate but suggests minor modification/revision, this may be incorporated with the approval of the Supervisor.
    13. If any of the Foreign Evaluators suggests major modification/revision of the thesis, the student shall be required to resubmit a revised version of the thesis duly certified by the Supervisor, within specified period.
    14. The revised version of the thesis shall be approved by the same Examiner who suggested modification/ revision of the thesis.

  12. Thesis Defense
    1. A student will be eligible for Thesis Defense after he/she has completed all the requirements as outlined in Sec. (7) above, and has published one paper in an HEC approved journal in the relevant field.
    2. The Thesis Defense shall be conducted by the Supervisor and the two External Examiners appointed by the Vice Chancellor from the approved list of External Examiners for the Department concerned.
    3. The Thesis Defense shall be open to the public but the evaluation will be done by the External Examiners and the Supervisor.
    4. If a student fails to satisfy the examiners in the Thesis Defense, he/she may be given a second chance to defend his/her thesis within a period of six months.
    5. Evaluation report/result of the Thesis Defense shall be prepared by the External Examiners and the Supervisor, and sent to the Controller of Examination through the Chairperson along with hard-binded copies of thesis duly signed by the Supervisor, External Examiner and Chairperson for distribution to the Main Library, the Department, the Supervisor(s), GEC members, HEC and the student.
    6. A student who successfully completes all the requirements (residency period of three years, minimum 18 credit hours of course work with minimum 3.00 CGPA, passing of comprehensive examination, successful thesis defense, significant research, publication of a paper in HEC recognized journal prescribed for relevant discipline and successful thesis defense) shall be awarded, with the approval of the GEC, the degree of Ph.D. under the Seal of the University.


The situation prevalent due to COVID-19 may necessitate modifying the above given policies, rules and regulations which cannot be foreseen now. The changes/amendments/fresh instructions, if required, would be issued in line with the policies of Govt of Pakistan, Govt of the Punjab, Higher Education Commission of Pakistan, Punjab Higher Education Commission, Punjab Higher Education Department, Board of Governors, and various Accreditation Bodies/Councils.